Adrian Meraz

Student Supervision & Engagement:

• Provide direct supervision of students during all program hours, including arrival, departure, meal/snack times, indoor and outdoor activities, and transitions.
• Actively participate with students in a variety of engaging activities, including academic support (e.g., homework assistance, reading, math practice), sports, games, arts and crafts, music, drama, and other enrichment activities.
• Implement positive behavior guidance strategies and conflict resolution techniques, promoting a respectful and cooperative environment among students.
• Ensure the physical and emotional safety of all students at all times, responding promptly and appropriately to incidents or emergencies.
• Monitor the health and well-being of students, administering basic first aid and medication as needed (with proper training and authorization), and reporting any concerns to the Lead/Director.

Program Implementation & Support:

• Assist the Site Lead in planning, preparing, and implementing a schedule of daily activities and curriculum that aligns with the AM/PM program's objectives.
• Prepare and organize materials, supplies, and the learning environment for various activities.
• Facilitate small group activities and provide individualized support to students as directed.
• Assist with the setup and clean-up of program areas, ensuring a neat, clean, safe, and organized environment.
• Help with routine clerical duties such as taking attendance, maintaining records (e.g., snack counts, injury logs), and preparing program materials.
• Support the homework component of the program, assisting students with assignments and providing clarification as needed.

Communication & Collaboration:

• Maintain open, positive, and professional communication with students, parents/guardians, school personnel, and district staff.
• Report student progress, behavior, and any concerns to the Site Lead/Program Director.
• Collaborate effectively with other program staff to ensure a cohesive and well-managed program.
• Adhere to all district and program policies, procedures, and safety regulations.
• Attend all required staff meetings, trainings, and professional development workshops.

Direct Participant Support:

• Provide one-on-one or small group support to participants with diverse abilities, as assigned, to help them integrate into and benefit from typical program activities.
• Adapt activities, rules, equipment, and/or supplies as needed to meet the individual's specific needs and promote their fullest participation and independence.
• Implement individualized behavior management plans, communication strategies, and other support plans as outlined by the participant's IEP/IFSP (Individualized Education Program/Individualized Family Service Plan) or other agency-provided plans.
• Assist participants with activities of daily living (ADLs) as needed, which may include personal care, hygiene, toileting, or feeding, with proper training and according to established protocols.
• Facilitate and encourage positive social interactions between the supported individual and their peers.
• Provide continuous supervision and ensure the physical and emotional safety of the assigned participant at all times.
• Be alert and responsive to any specific health, safety, or emotional needs of the individual with a disability.

Program Integration & Collaboration:

• Work collaboratively with program staff (e.g., Site Supervisors, Camp Leaders, Instructors) to seamlessly integrate the supported participant into the program.
• Communicate consistently and effectively with program leaders to stay informed of daily schedules and activities, anticipating and preparing for necessary modifications.
• Offer suggestions for activity modifications and strategies to promote inclusion and address specific challenges.
• Assist in the preparation and implementation of program elements, ensuring smooth transitions for the supported individual.

Communication & Documentation:

• Maintain regular, open, and professional communication with parents/guardians regarding the participant's progress, successes, challenges, and any significant incidents. This may include daily check-ins or weekly summaries.
• Communicate effectively with immediate supervisors, program directors, and other YMCA staff regarding the participant's needs, behavior, and any concerns.
• Maintain confidentiality of all sensitive information pertaining to the participant.
• Complete and submit accurate and timely documentation, including attendance records, incident reports, behavior tracking forms, and progress notes.
• Report any suspected child abuse to the appropriate supervisor immediately.

Professionalism & Development:

• Serve as a positive role model for all participants and staff, embodying the YMCA's core values of caring, honesty, respect, and responsibility.
• Adhere to all YMCA policies, procedures, and safety regulations.
• Participate in all required staff orientations, training sessions, and meetings, including those specific to adaptive programming or special needs.
• Continuously seek to expand knowledge of various disabilities, adaptive techniques, and inclusion best practices.

Program Operations & Management:

• Oversee all aspects of daily program operations, including setup, implementation of activities, and daily closure.
• Plan, organize, and lead age-appropriate activities and curriculum that engage participants and align with YMCA goals and policies (e.g., CATCH activities, homework support, gross and fine motor games, craft projects, outdoor play).
• Ensure the program adheres to all licensing requirements, YMCA policies, and grant guidelines (if applicable).
• Manage administrative duties, including maintaining accurate and timely records (attendance, incident reports, medical logs), managing program budgets, and submitting required reports.
• Ensure the program environment is properly maintained, organized, clean, and safe.
• Implement and lead emergency procedures, including fire drills, and respond to critical incidents as needed.

Staff Supervision & Development:

• Provide direct leadership, coaching, and direction to all assigned YMCA staff at the program location (e.g., Group Leaders, Assistants).
• Conduct staff meetings and provide ongoing feedback and input for performance reviews.
• Schedule and track staff hours, coordinating breaks to ensure appropriate staff-to-participant ratios are maintained.
• Ensure all staff act as positive role models, demonstrating professional behavior, punctuality, and enthusiasm.
• Address staff performance issues with guidance from the Program Director/Assistant Director.
• Promote and facilitate ongoing professional development for staff.

Participant Supervision & Guidance:

• Actively supervise all program participants, ensuring their guidance and safety at all times.
• Implement positive behavior guidance techniques that support the developmental, social-emotional, and physical needs of all students.
• Engage with each child daily, greeting them, listening to their concerns, and fostering positive peer interactions.
• Ensure accurate sign-in/out procedures are followed, verifying authorized individuals for pick-up.
• Maintain confidentiality of all personal health information (PHI) and sensitive participant data.

Communication & Relationships:

• Communicate in a timely, positive, and professional manner with all participants, families, school personnel, district partners, and community stakeholders.
• Collaborate with school personnel and program partners to align activities and coordinate student services.
• Address parent inquiries and concerns, contacting parents in cases of emergency, unexplained absences, or disciplinary issues.
• Promote YMCA programs and camps to families and assist with special events and campaigns (e.g., Annual Campaign).
• Regularly communicate with the Afterschool Director or higher-level supervisors, providing updates and discussing goals.

Staff Supervision & Development:

• Recruit, train, supervise, and evaluate a team of camp counselors (e.g., Group Leaders, Camp Counselors) within the assigned unit.
• Provide ongoing coaching, feedback, and support to counselors, promoting their professional growth and ensuring high-quality program delivery.
• Conduct regular unit meetings to disseminate information, address concerns, facilitate team building, and ensure consistent application of camp policies and procedures.
• Manage staff schedules, breaks, and time off to ensure appropriate staff-to-camper ratios and effective program coverage.
• Address and resolve staff conflicts or performance issues in consultation with the Camp Director.

Program Planning & Implementation:

• Plan, coordinate, and lead age-appropriate and developmentally diverse activities and curriculum for the unit, aligning with the camp's themes and overall program goals.
• Integrate new, fun, and intentional programming into unit time and other camp activities.
• Ensure all activities are engaging, inclusive, and promote the YMCA's core values of caring, honesty, respect, and responsibility.
• Oversee daily unit operations, including wake-up, lights-out, meal times, activity transitions, and daily clean-up.
• Take initiative to lead new and engaging activities within the assigned unit.
• Manage unit supplies and equipment, ensuring they are well-maintained, safe, and readily available.

Camper Safety & Well-being:

• Ensure the direct supervision and safety of all campers within the assigned unit at all times.
• Implement and enforce all camp safety protocols, emergency procedures (e.g., fire drills, lost camper procedures), and behavior management guidelines.
• Respond effectively and promptly to critical incidents, accidents, or illnesses, completing necessary documentation (incident reports, health forms).
• Provide positive behavior guidance and conflict resolution, supporting the social-emotional development of campers.
• Monitor camper well-being, addressing concerns such as homesickness, social challenges, or special needs, and communicating with parents/guardians and leadership as appropriate.
• Ensure all campers are signed in and out by authorized individuals according to camp policy.

Communication & Relationships:

• Maintain open, positive, and professional communication with campers, parents/guardians, school personnel (if applicable), camp leadership, and other staff members.
• Communicate respectfully and openly with parents throughout the camp session, sharing both successes and challenges related to their child.
• Act as a liaison between counselors and camp leadership, relaying information and addressing issues effectively.
• Actively participate in all-camp activities, evening programs, and special events.
• Foster a welcoming, inclusive, and respectful environment that embraces the diversity of all staff and participants.

Administrative Duties:

• Maintain accurate and organized administrative records, including attendance logs, health forms, incident reports, and staff schedules.
• Prepare reports and lesson plans as necessary.
• Assist with check-in and check-out procedures for campers, conveying a sense of belonging to all.
• Collaborate with the leadership team to manage broader camp issues as appropriate.