Adofo Hyatt
Kentville,Canada
Summary
Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals.
Overview
1
1
year of professional experience
Work History
Registrar (PIDG/RIM3) (Acting)
Ministry of Economic Growth and Job Creation (MEGJC)
25 Dominica Drive ,Kingston 5
08.2023 - Current
- Records and Information Management Functions
- Monitors and maintains the creation, storage, retention, and destruction of records
- Implements and maintains the Ministry’s retention schedule
- Maintains an efficient and effective Classification System for both ministries.
- Monitors and maintains the electronic indices
- Classifies all incoming documents according to the established classification guidelines
- Responds to requests for information from various individuals by providing the relevant documents or files
- Reviews and implements, as appropriate, requests for the creation of new files and amendments to the classification system
- Monitors and maintains the Ministries’ information management system.
- Streamlined office operations by effectively monitoring and addressing client correspondence and data communications
- Assist in matters relating to Access to Information
- Monitors and maintains the storage, transfer, records management practices and retention of records at off-site locations.
- Provides guidance and leadership to direct reports in relation to records management principles and procedures.
- Liaison Officer for all matters relating to the Jamaica Archives and Records Department.
- Ensures routine maintenance of the Registry.
- Conducts verification checks on all files updated before dispatch
- Conducts routine checks to ensure proper management and use of records by users
- Conducts verification checks on all logbooks to ensure proper maintenance and use
- Processed tuition payments and fees, providing guidance to students and families on payment options.
Records Officer 1 (PIDG/RIM 2) (Acting)
Ministry of Economic Growth and Job Creation (MEGJC)
- Managed and operated the electronic tracking system to ensure the correct files and accompanying documents are issued and returned as according to the stipulated standards
- Ensured files were updated (indexed) and logged in a timely manner
- Carried out file maintenance in accordance with the stipulated guidelines
- Ensured the collection of letters and packages
- Ensured that letters are dispatched by 9:45am on a daily basic
- Assisted in ensuring that letters are logged by 3:00pm on Monday- Thursday and 2:00 pm on Friday for internal dispatch
- Assisted in classifying and numbering correspondences
- Assisted in maintaining file indices
- Assisted in maintaining proper storage of files
- Ensured that all correspondences are properly and correctly enclosed on appropriate files
- Conducted routine file maintenance before dispatching same
- Processed the Ministry’s incoming and outgoing correspondences
- Updated the Ministry’s Value and no Cash Books
- Processed all registered and non-registered mail
- Ensured file requests were actioned in a timely manner
Records Clerk (PIDG/RIM 1)
Ministry of Economic Growth and Job Creation (MEGJC)
- Opens new files based on instructions and files relevant information within jackets
- Process files and document requisition from ministry personnel
- Answer queries by searching and retrieving files as well as referring clients to relevant officers.
- Photocopy documents
- Retrieve and replace files in line with established procedures
- Process incoming and outgoing correspondence
- Daft a work plan to set out task to be done for year based on approval from the registrar and director
- Utilizes and updates any management information systems related to records management
- Assists with the clearing of closed and inactive files
- Assists with mail management functions
Intern
Ministry of Housing, Urban Renewal, Environment & Climate Change
- Data collection and data entry
- Processing of incoming and outgoing mail
- Assisting with opening, updating and closing of files
- Responding to queries by searching and retrieving files to relevant officer
- Photocopying documents
- Preparing and editing letters/memos
- Answering phone calls and taking messages
Internship
Kingston and St. Andrew Health Department
- Processing client’s information for new and renewal of food handlers permit
- Data entry
- Retrieving files
- Answering phone calls and taking messages
- Photocopying documents
Education
Caribbean Secondary Education Certificate Examination (CSEC) -
Distinction College
01.2020
Caribbean Secondary Education Certificate Examination (CSEC) -
Distinction College
01.2020
City & Guilds Mathematics Stage 3 Merit -
Cumberland High Career Advancement Program
01.2018
City & Guilds Mathematics Stage 3 Merit -
Cumberland High Career Advancement Program
01.2018
Integrated Science III -
Jose Marti Technical High
01.2017
Integrated Science III -
Jose Marti Technical High
01.2017
Skills
- Microsoft Office Suite including Word, Excel & Access
- Time Management Abilities
- Good Communication Skills
- Strong Work Ethic
- Team Work
- Adaptability
- Knowledge of building and construction
- To be thorough and pay attention to details
- Ability to use, repair and maintain machines and tools
- Physical skills like lifting, ending and carrying
Accomplishments
Certificate of Recognition for outstanding Performance during the appraisal year 2022/2023
Personal Information
Nationality: Jamaican
Awards
2017 Mechanical Engineering (School Leaving Certificate)
References
- Ms. Paula Parkes, Senior Director, Housing Policy, Research and Monitoring Branch, Ministry of Housing, Urban Renewal, Environment & Climate Change, 25 Dominica Drive, Kingston 5, 876-564-6385, paula.parkes@megjc.gov.jm
- Mrs. Sancia Shaw - Henry, Director, Housing Sector Monitoring (actg), Ministry of Housing, Urban Renewal, Environment & Climate Change, 25 Dominica Drive, Kingston 5, 876-926-1590 /876-538-5641, sancia.henry@megjc.gov.jm
Hobbies and Interests
- Track & Field
- Playing Video Games
- Listening Music
Languages
English
Professional Working
Timeline
Registrar (PIDG/RIM3) (Acting)
Ministry of Economic Growth and Job Creation (MEGJC)
08.2023 - Current
Records Officer 1 (PIDG/RIM 2) (Acting)
Ministry of Economic Growth and Job Creation (MEGJC)
Records Clerk (PIDG/RIM 1)
Ministry of Economic Growth and Job Creation (MEGJC)
Intern
Ministry of Housing, Urban Renewal, Environment & Climate Change
Internship
Kingston and St. Andrew Health Department
Caribbean Secondary Education Certificate Examination (CSEC) -
Distinction College
Caribbean Secondary Education Certificate Examination (CSEC) -
Distinction College
City & Guilds Mathematics Stage 3 Merit -
Cumberland High Career Advancement Program
City & Guilds Mathematics Stage 3 Merit -
Cumberland High Career Advancement Program
Integrated Science III -
Jose Marti Technical High
Integrated Science III -
Jose Marti Technical High