Summary
Overview
Work History
Education
Skills
Certification
Timeline
Generic

Abbey Smith

Huntington Beach

Summary

Highly organized and detail-oriented professional with strong work ethic and dedication to achieving goals. Skilled at developing and maintaining documentation systems, managing calendars and preparing reports. Knowledgeable in project management principles, business processes and customer service best practices.

Overview

16
16
years of professional experience
1
1
Certification

Work History

Coordinator/ Personal/Executive Assistant

Rock N’ Events
  • Track and communicate key industry trends, vendors, venues, and partners
  • Coordinate travel arrangements and accommodations
  • Attend client meetings
  • Organize personal and professional calendars and supply reminders of meetings and events
  • Run personal errands and maintain household
  • Handle incoming and outgoing correspondence including mail, email, and phone calls
  • Plan, coordinate and execute events – oversee the planning and execution of logistics and operations for private meetings, conferences, trade shows and special events
  • Maintain office records- includes contact lists, event inventory, and purchase orders
  • Plan the event floor plan and produce the event materials and accessories
  • Manage an assortment of event operations – facility selection, contracting, pricing, transportation
  • Supervise production of events.

Wedding & Event Coordinator

Stylish Details Events
01.2018 - 01.2024
  • Streamlined event logistics for seamless execution of weddings and related events.
  • Stayed current on emerging trends in wedding design aesthetics through ongoing professional development opportunities.
  • Developed tailored wedding packages to meet diverse client needs, resulting in increased bookings.
  • Leveraged strong organizational skills to manage multiple projects simultaneously while meeting tight deadlines under pressure.
  • Maintained strong vendor relationships, ensuring high-quality service delivery at competitive pricing.
  • Managed budgets effectively, optimizing resources without compromising quality or client expectations.
  • Coordinated timelines and schedules for all parties involved, streamlining communication and reducing stress on the wedding day.
  • Implemented creative solutions to overcome last-minute challenges or changes in plans without sacrificing the overall vision of the event.
  • Designed custom floor plans and seating arrangements to optimize guest experience during ceremonies and receptions.
  • Negotiated contracts with vendors, securing favorable terms and conditions for clients.
  • Worked closely with clients to develop personalized wedding plan that fit within budget.
  • Developed and adhered to timelines to keep ceremony and reception running smoothly.
  • Oversaw setup and breakdown of wedding decorations and supplies.
  • Liaised between wedding venues, vendors and engaged couple to help plan and deliver successful event.
  • Planned and created centerpieces, bouquets and floral arrangements for decorating wedding venues.
  • Created detailed timelines and budgets for events to meet all deadlines.
  • Developed innovative design concepts to elevate the impact of corporate events and trade shows.
  • Coordinated schedules and timelines for events.

Executive Assistant/Office coordinator

Funny or Die
10.2015 - 06.2016
  • Manage a high call volume - Answer, screen, and direct phone calls
  • Oversee an office and building for a very active and dynamic office and production facility
  • Running FOD’s robust internship program - training and managing new interns every quarter
  • Coordinating large and small scale staff events – keeping within budget, venue research and sourcing, vendor and staff procurement and management, contract negotiations, logistics
  • Greet high profile celebrity clients and make sure they are comfortable at all times
  • Arrange special events, meetings and conferences.

Receptionist/ Assistant

Prairie Materials
06.2008 - 12.2013
  • Oversee top level executive’s day-to day work and personal operations, which included scheduling meetings, facilitating correspondence, maintaining relationships, managing calendars, arranging travel and preparing presentations for meetings
  • Research companies, executives, policies and practices in anticipation of external meetings, conferences and events
  • Process purchase orders for customers as well as other administrative related tasks
  • Provide day-to-day and after hours support to company CEO
  • Book all travel arrangements and accommodations
  • Keep detailed and organized daily calendar and supply reminders of meetings and phone calls.

Education

MUD: Make-Up Designory School

No Degree - Esthetics

Neihule Academy of Beauty
Los Angeles, CA
08.2022

Bachelor of Arts, Mass Communication -

Millikin University
05.2012

Skills

  • Customer Service
  • Event Planning
  • Scheduling
  • Client Relationship Building
  • Event sales
  • Contract negotiation skills
  • Decision-Making
  • Time Management
  • Fast Learner

Certification

- Professional peel certification

- Certified Professional, advanced dermaplaning teqhniques

- Certificate, exfoliation teqhniques & PCA Skin Professional Treatments

- Certificate of Achievement, PCA signature Facial Organization

- Certification, Lash and Brow Lamination Ellebana

Timeline

Wedding & Event Coordinator

Stylish Details Events
01.2018 - 01.2024

Executive Assistant/Office coordinator

Funny or Die
10.2015 - 06.2016

Receptionist/ Assistant

Prairie Materials
06.2008 - 12.2013

Coordinator/ Personal/Executive Assistant

Rock N’ Events

MUD: Make-Up Designory School

No Degree - Esthetics

Neihule Academy of Beauty

Bachelor of Arts, Mass Communication -

Millikin University

Similar Profiles

CREATE PROFILE
Abbey Smith