Quickbooks
Hi, I’m
Jaclyn Juarez
Los Angeles,CA
Summary
Driven and resourceful administrative professional 5+ years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.
Overview
5
years of professional experience
2
Languages
Work History
The Reserve Lounge LLC
Director of Administration
04.2020 - Current
Job overview
- Managed voicemail inquiries, promptly directing them to relevant departments for efficient resolution
- Approved invoices, paid vendors, and onboarded new vendors as needed
- Collected and managed 1099s for independent contractors
- Oversaw and approved all Profit and Loss (P&L) statements for the business, ensuring financial health and profitability
- Managed and coordinated scheduling of meetings for CEO, optimizing time efficiency and ensuring seamless communication with stakeholders - Ran payroll and ensured accurate compensation for employees
- Handled all HR-related issues, including confidential investigations and employee relations matters
- Acted as liaison between CEO and managers/staff, ensuring effective communication and alignment
- Renewed all necessary permits and licenses for business, ensuring compliance with regulatory requirements
- Gathered all necessary documents and information for lawsuits, working closely with legal counsel
- Reconciled bank accounts at end of each month to maintain accurate financial records
- Ordered supplies for office and business operations, ensuring smooth functioning
- Managed budget allocation for business cards to ensure appropriate expenditures - Drafted and edited contracts and signed on behalf of CEO, ensuring legal compliance and risk mitigation
- Managed 501c organization fundraisers, coordinating events and fundraising activities.
Los Angeles County Museum of Art
Administrative Assistant
10.2019 - 09.2020
Job overview
- Managed public inquiries and provided information regarding collections and museum activities
- Scheduled meetings for Director and Assistant Director of Registrar and Collections department
- Reviewed intern applications, conducted interviews, and assisted with selection process
- Ordered office supplies and maintained inventory to ensure smooth operations
- Reconciled purchasing cards (p-cards) and submitted travel and mileage expenses for department staff
- Assisted Assistant Director with exhibition designs and facilitated special projects, including relocating archives to new locations
- Supported Registrars with physical art checks and assisted in maintaining accurate records
- Managed Assistant Director’s business travel, including reservations, itineraries, and scheduling meetings
- Pulled information from TMS (Total Museum System) for special inquiries and data analysis purposes
- Collaborated in preparing fiscal year budgets and monitored departmental expenses.
Education
John Hopkins UniversityBaltimore, MD
from Museum Studies
California State UniversityLong Beach, CA
B.A from Anthropology
05.2017
Skills
- Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Google Suite (Google Docs, Google Sheets, Google Forms, Google
- Drive)
- Strong communication and interpersonal abilities
- Ability to multitask and prioritize tasks effectively
- Travel Coordination
- Document Preparation
- Invoice Processing
- Records Management
- Payroll and budgeting
- Information confidentiality
- Schedule & calendar planning
- Proofreading
Software
Google Suite
Microsoft Office
TMS
References
References: Available upon request.
Languages
English
Native or Bilingual
Spanish
Native or Bilingual
Timeline
Director of Administration
The Reserve Lounge LLC
04.2020 - Current
Administrative Assistant
Los Angeles County Museum of Art
10.2019 - 09.2020
John Hopkins University
from Museum Studies
California State University
B.A from Anthropology
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