Sarah Jane Fernandez
Calgary,Canada
Summary
A highly-motivated and enthusiastic professional with an extensive experience in purchasing/procurement, logistics, and planning in manufacturing. Proactive and goal-oriented professional with excellent time management and problem-solving skills. Known for reliability and adaptability, with swift capacity to learn and apply new skills. Committed to leveraging these qualities to drive team success and contribute to organizational growth.
Overview
23
23
years of professional experience
1
1
Certification
Work History
Planner, Purchasing Supervisor
Quickthree Technology LLC
02.2022 - 07.2024
- (Manufacturing)
- Collaborated with cross-functional teams to align goals and ensure project success.
- Optimized inventory control, reducing waste and improving costefficiency.
- Worked directly with production personnel to resolve production scheduling issues and conflicts.
- Presented progress reports regularly to senior management during project updates meetings.
- Developed strong relationships with stakeholders, ensuring clear communication and timely resolution of issues.
- Recognized potential issues with inventory and quality control and engineered changes.
- Implemented contingency plans to address last-minute changes or unforeseen events.
- Negotiated contracts with venues, vendors and suppliers to obtain best rates and services.
- Increased accuracy of purchase orders by implementing a strict review process before submission.
- Coordinated with various departments to align purchasing initiatives with their specific needs and requirements effectively.
- Coordinated paperwork, updated spreadsheets, and maintained permanent records.
- Used MiSys, Sage, to authorize and monitor purchase orders and consumables.
- Performed monthly reconciliation of open purchasing orders.
- Monitored inventory levels and avoided shortages with timely replenishment of stock.
- Reviewed and approved purchase orders and invoices for accuracy and completeness.
- Established and maintained accurate records of purchases, pricing and payment terms.
- Used ERP & MRP system to coordinate and manage inventory for all aspects of Quickthree's manufacturing process.
- Plan & issued instructions on timing of deliverables between engineering, purchasing, production and the respective vendors.
- Maintained a substantial inventory and BOMS in the ERP/MRP system.
- Managed and maintained the work order database.
- Generated and issued work orders consistent with the production schedule to account for the consumption of all direct labor man-hours.
- Managed shipping/received goods.
- Worked with Accounting regarding physical inventory and the maintenance of inventory record accuracy levels.
- Developed and utilized warehousing & inventory management best practices, including cycle counting to ensure timely and reliable availability materials and parts.
- Other duties & responsibilities as identified by management that align with the Production, Planning, Purchasing functions.
Procurement Manager
DFS Middle East FZE
01.2004 - 12.2021
- Company Overview: (Air Cargo and Logistics)
- Coordinated the transportation of goods by air, sea, land, ensuring shipments are delivered safely, accurately, and on time.
- Coordinated freight handling, and administrative duties such as tracking shipments, filing paperwork, keeping record, and billing.
- Successfully developing business across multiple sites; expanding the client portfolio, while ensuring continued high quality service delivery to existing clients.
- Overseeing all quotations and making certain they effectively meet client requirements, while remaining competitively priced with accurate lead times.
- Liaising with accounts payable department to ensure accurate and timely payment of all invoices.
- Evaluated supplier quotes based on purchasing procedures and competitiveness in quality, price and delivery.
- Hired and trained purchasing staff to improve effectiveness of purchasing operations.
- Facilitated resolution of vendor disputes and discrepancies.
- Created purchasing policies and procedures that complied with company standards and regulatory requirements.
- Developed strong relationships with key suppliers, resulting in improved communication, better pricing, and reliable delivery schedules.
- Collaborated with finance departments on budgeting and forecasting activities, ensuring accurate representation of procurement expenses and cost-saving opportunities.
Administrative Assistant / Receptionist
Petronas Carigali Overseas Sdn. Bhd
01.2002 - 12.2004
- Company Overview: (Oil & Gas)
- Delivering a high standard of executive level support to both the General Manager and the Board of Directors; coordinating all meetings, appointments, and events, managing travel and accommodation requirements
- Perform clerical and administrative tasks including drafting letters, memos, invoices, report, and other documents for senior staff
- Handling phone calls, filing and administrative support
- Maintaining the reception area, greeting guests, and maintaining office equipment
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
Education
Bachelor of Science - Hotel & Restaurant Management
Lourdes College
Philippines 03.
Skills
- MS Office
- Sharepoint
- ERP - SAGE
- MRP - MiSys - Manufacturing
- Oracle Netsuite - Manufacturing
- Compliance Monitoring
- Cost Control
- Communications management
- Creativity and Adaptability
- Decision-Making
- Quality Assurance
- Vendor Relations
Certification
- WHMIS 2015 for Saskatchewan Workers, 02/23/20
- Standard First Aid Training, 05/01/22, Saskatoon, SK
- Secretarial Course
- Workshop on Best Practices in Procurement
- CPP (Certified Purchasing Professional), American Purchasing Society
- CPPM (Certified Purchasing Professional Manager), American Purchasing Society
Timeline
Planner, Purchasing Supervisor
Quickthree Technology LLC
02.2022 - 07.2024
Procurement Manager
DFS Middle East FZE
01.2004 - 12.2021
Administrative Assistant / Receptionist
Petronas Carigali Overseas Sdn. Bhd
01.2002 - 12.2004
- WHMIS 2015 for Saskatchewan Workers, 02/23/20
- Standard First Aid Training, 05/01/22, Saskatoon, SK
- Secretarial Course
- Workshop on Best Practices in Procurement
- CPP (Certified Purchasing Professional), American Purchasing Society
- CPPM (Certified Purchasing Professional Manager), American Purchasing Society
Bachelor of Science - Hotel & Restaurant Management
Lourdes College
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