Sara Smith
Twentynine Palms
Summary
Highly organized and dedicated administrative professional with over 4 years of progressive experience supporting school and district-level operations in areas of child welfare, student discipline, and family services. Proven ability to manage confidential records, coordinate complex schedules, and facilitate communication between departments, families, and external agencies. Adept at compiling data for compliance reporting, preparing official correspondence, and supporting administrators with high-volume workloads and time-sensitive tasks. Recognized for professionalism, attention to detail, and the ability to handle sensitive situations with discretion, empathy, and sound judgment. Proficient in student information systems (e.g., illuminant and Synergy), Microsoft Office, and Google Workspace.
Overview
4
4
years of professional experience
Work History
Administrative Assistant
Morongo Unified School District
05.2023 - Current
- Promoted a positive work environment through effective communication skills and fostering professional relationships among colleagues.
- Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
- Managed and maintained confidential student attendance and expulsion data in compliance with district, county, and state regulations.
- Coordinated and scheduled expulsion hearings, including agenda preparation, parent notifications, and submission of required documentation to local agencies.
- Prepared and distributed detailed reports for internal use and for submission to the California Department of Education and San Bernardino County Office of Education.
- Trained and supported school site staff on proper attendance tracking procedures, reporting timelines, and documentation requirements.
- Designed custom data reports using district software systems to provide accurate attendance and disciplinary insights to school administrators and stakeholders.
- Communicated with parents, legal representatives, school administrators, and outside agencies to relay important updates regarding student discipline and compliance.
- Ensured accuracy and integrity of student records through regular data audits and updates.
- Provided administrative support for district-level meetings and hearings, including notetaking and logistical coordination.
- Maintained strict confidentiality and exercised sound judgment in handling sensitive student information.
- Contributed to ongoing improvements in reporting processes and procedural efficiency in the Child Welfare and Attendance office.
School Secretary
Morongo Unified School District
05.2022 - 05.2023
- Provided front office support to school administrators, staff, students, and families, maintaining a professional, welcoming, and efficient office environment.
- Maintained student records, including daily attendance, cumulative files, and discipline reports, ensuring compliance with district, state, and federal regulations.
- Processed a wide range of documents including enrollment forms, supply requisitions, transcripts, and standardized correspondence.
- Responded to inquiries from parents, students, staff, and external agencies to provide accurate information and direct communication as needed.
- Monitored daily student attendance, tardies, check-ins, and discipline referrals, as well as administered basic first aid and medication under supervision of a health professional.
- Coordinated school site activities and events, including calendar scheduling, document distribution, and meeting preparation.
- Supported the overall operational needs of the school site, including proofreading, filing, data entry, and managing school correspondence and announcements.
- Demonstrated strong interpersonal and multitasking skills while working in a dynamic, high-traffic school environment with frequent interruptions.
Human Resource Technician
Morongo Unified School District
01.2021 - 05.2021
- Coordinated and managed all phases of the certificated employee hiring process, including recruitment, screening, onboarding, and processing employment status changes in compliance with state and federal laws.
- Facilitated substitute orientation sessions and employee workshops to ensure understanding of district policies, expectations, and procedural requirements.
- Interpreted and applied Education Code, collective bargaining agreements, and employment regulations to ensure compliance with legal and district guidelines.
- Maintained accurate records and databases, including applicant tracking systems, seniority lists, test scores, and employee eligibility files.
- Monitored application and testing processes to ensure timely communication, eligibility verification, and proper documentation for prospective hires.
- Prepared detailed reports for internal stakeholders and external agencies, including annual state and federal personnel compliance reports.
- Responded to inquiries from employees, supervisors, union representatives, and the public regarding employment procedures, policies, job vacancies, and personnel status.
- Processed personnel actions such as new hire paperwork, job transfers, promotions, and payroll-related updates with accuracy and discretion.
- Supported the Human Resources department in daily operations, special projects, and continuous improvement efforts related to employee lifecycle management.
- Maintained strict confidentiality and provided high-quality customer service in a fast-paced, compliance-driven environment.
Education
Bachelor of Arts - Psychology
Southern New Hampshire University
Hooksett, NH06-2025
Skills
- Multi-level Scheduling & Coordination
- Document Management & Record Keeping
- Compliance Monitoring
- Professional Correspondence
- Stakeholder Liaison
- Conflict De-escalation & Family Support
- Handled Sensitive Information
- Participated in Investigative Support
- Student Information Systems
- Office Software & Tools
- Responsive and Adaptive
- Independent Judgment
Timeline
Administrative Assistant
Morongo Unified School District
05.2023 - Current
School Secretary
Morongo Unified School District
05.2022 - 05.2023
Human Resource Technician
Morongo Unified School District
01.2021 - 05.2021
Bachelor of Arts - Psychology
Southern New Hampshire University
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